FairFile
Corrective action letters in minutes, with your state's law cited in every clause.
About
FairFile turns what happened at work into a written warning your team can stand behind. Type the facts in plain English, pick the state and the incident, and FairFile produces a structured letter with the facts, the expectations, the consequences, and an acknowledgment, in about three minutes and in English or Spanish.
The statutes in each letter come from FairFile's own reviewed state-law dataset. Switch the state and the citations and requirements change under the same incident, with the library covering 47 states and its verification dates published on the methodology page.
FairFile also builds real performance improvement plans, with SMART-goal checkpoints on a timeline and state-leave interactions handled as the plan is built. Verbal warnings, written notices, and signatures live on a single case timeline, so the record that matters in a dispute builds itself as you work.
Before a costly mistake, FairFile steps in. A recent protected leave pauses the letter and recommends attorney review, dangerous language is flagged and blocked on the server, and high-risk situations route to attorney review instead of generating anyway.
Facts in, cited letter out
Describe the incident in plain English and choose the state, the incident type, and the tone. FairFile drafts a structured written warning paragraph by paragraph, with the state's law cited.
Citations you can check
FairFile applies each citation from its own reviewed state-law dataset, so every statute it cites is a real, reviewed one. Per-state verification dates are published at fairfilehr.com/methodology.
Performance improvement plans
Build a plan with SMART-goal milestones on a timeline, such as a 60-day plan with a checkpoint every 15 days, and let FairFile account for state-leave interactions as it builds.
Risk protection before you issue
Recent protected leave, discipline timed close to a protected activity, and risky wording are flagged before generation, with a recommendation to route the letter through attorney review.
One case, one record
Verbal warnings, written notices, and signed acknowledgments sit on a single case timeline, giving you an organized, exportable file for each employee.
English and Spanish
The product and its documents run in both languages, so a manager can draft and deliver a letter in the language the employee reads.